When you have to competitively procure a product or business from prospective vendors, identify what kind of solicitation device to use deserve to be confusing. Do you use an RFQ or an RFP? What is the difference in between the two? while they might sound similar, there space in fact certain use situations for every one.

You are watching: A request for quotation (rfq) is less specific than an rfp (request for proposal).

Let’s take a look at the main differences between these two methods of procurement.


A request for Quotation, or one RFQ, is a an approach of procurement provided to attain price price quotes from vendors. RFQs space most typically used when:


Exact quantities and also requirements space knownPrice will certainly be the primary evaluation aspect used to determine a to win vendor
A procurement manager needs to acquisition 25 brand-new corporate laptops. The computer systems must have a certain type of processor, a tough drive through at least 500GB the storage, at the very least 18 hrs of battery life and also a one-year warranty. The procurement manager knows precisely what her requirements are, and all she is trying to find from vendors is pricing information.
What info do friend have? extremely clear details around the product or organization you require.What do you need sellers to provide? Pricing.What is your major goal? To gain the best price.
A inquiry for Proposal, or RFP, is a method of procurement offered to obtain detailed suggest from vendors for commodities or solutions (and is generally much an ext formal than an RFQ). RFPs are most typically used when:

You are dealing with a large, complex procurementYou recognize your job objectives yet likely carry out not have actually well-defined specificationsYou will choose a vendor based ~ above the an imaginative solution they propose (not necessarily the merchant with the shortest cost).
An company is having trouble tracking down information about their vendors and contracts. They perform not have a main database or device to keep that form of information. The organization knows they need a merchant management system, however they don’t understand where come start. They need to discover a seller who has the subject issue expertise to assist identify demands for this project, and who deserve to implement a vendor management system.
When you usage an RFP, you provide the vendors sufficient information to know what her project objectives are yet you enable the merchants to use best practices and creativity when developing their proposals. It is necessary to remember that the versatility you provide to sellers should be restricted to the equipment they present, no the format of their proposals. In order to effectively evaluate proposals side-by-side, you have to require merchants to be consistent in just how they construct their proposal papers (i.e. An essential topics come address, bespeak of sections within the proposal, etc.).
What information do friend have?You know the task objectives, however need assist defining the precise details of exactly how to achieve it.What do you need vendors to provide? A creative solution.What is your main goal?To choose a merchant that will assist you accomplish your job objectives.

Which one is best?
The answer merely depends top top what you need from vendors. If all you are in search of is pricing information and the lowest expense product, an RFQ is most appropriate. If you require a seller to administer you through a an imaginative solution to meet your company requirements, go through an RFP.
Note that occasionally a “mini-RFP” might be the ideal route for smaller, less facility service-based projects. Quite than occurring a officially RFP v multiple task objectives and also lots the requirements, you may choose to document the couple of requirements you have and ask vendors to administer a an easy proposal.

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